Forms & Resources for Coordinators

Forms & Resources for Coordinators

New! December 2024: Award Ceremonies and Volunteer Recognition Curriculum Package

Program Fee

  • Program fee guide – information on collecting fees, handling funds, and getting handbooks -PDF (Updated Dec 2024)

Standard Operating Procedures and Best Management Practices

Volunteer Policies

Re-enrollment

Volunteer application and optional forms

Background Checks (Sterling)

Better Impact

Volunteer program planning & evaluation

Contacts reporting

Training forms

Media forms/policies

Media release form

  • Press and Photo Release – The College of Agriculture and Life Sciences requires that a media release form must be completed for all traditional and electronic media(e.g., photographs, video, audio footage, and testimonials) that are obtained from non-Virginia Tech individuals.

Social media policies

Risk management documents

  • Request for Certificate of Insurance – Note this form must be filled and submitted for any activity in which official verification of university coverage is issued to third parties. This is a fill-able PDF
  • Risk Management Emergency Card – The VCE Emergency Card outlines the procedures to be followed in the event of a “serious accident or emergency.” This card should be carried at all times by VCE staff and volunteers and can be ordered (publication # 490-101)
risk management card

Examples of memorandums of understanding

Below are three sample Memorandums of Understanding (MOU), which may also be termed Memorandum of Agreement (MOA). These examples may help give you an idea of what items are contained in MOUs that are utilized across the state and help you prepare an outline for creating one with your partnering agency. The following are to be used for example purposes only.

Volunteer Recognition

You can order blank certificates here. If you need certificates urgently or experience a delay in ordering/mailing, certificate templates are available to print locally here.

As an alternative to handwriting each of your certificates, you can print names on blank certificates using the Word document templates available here.  Be sure to try one or two on blank paper first, to make sure things line up on your machine and printer. 

Award Ceremonies and Volunteer Recognition Curriculum Package (folder):

Tree Steward Advanced EMG Program forms

Additional links and resources

  • Landscape for Life™ Program, based on the principles of the Sustainable Sites Initiative Program
  • Pollinator Partnership. The Pollinator Partnership is a non-profit 501(c)3 organization– the largest organization in the world dedicated exclusively to the protection and promotion of pollinators and their ecosystems. Visit the site for complete information; some highlighted programs are listed below.
  • National Pollinator Week
  • BeeSmart School Garden Kit
  • Highways BEE Act
  • USDA Forest Service Wildflower page: Background information on pollinators and wildflowers, resources for children, educators, etc.
  • Pollinator Posters -from the website Pollinators of Native Plants by Heather Holm. Download these colorful 8.5″ x 11″ posters for free. Choose posters by specific pollinator, soil type or plant type.
  • Educational panels developed by the USDA Forest Service and their many partners on pollinators and wildflowers. Note that some of these resources are very region-specific, so please select those that are applicable to your location.
  • i-Tree tool from the USDA Forest Service to help assess and maintain community forests.